MASA Bylaws

MASA Bylaws

Adopted May 2000
Revised May 2012, August 2014

Article 1: Name

The Madison Academic Staff Association (MASA) is an organization of members of the academic staff of the University of Wisconsin-Madison (UW-Madison).

Article II: Objectives

  1. To further the professional status of the Madison academic staff.
  2. To share ideas on items of mutual interest relating to professional status, conditions of employment, and compensation.
  3. To establish communications with other identifiable university groups having similar objectives.

Article III: Membership

Individuals actively holding or retired from an appointment to the academic staff of the UW-Madison may become members of the Association.  Individuals whose work location is other than the Madison campus, but whose salaries are paid through the UW-Madison, are eligible for membership.

Members in good standing are those who have paid their dues for the current academic year, and such members:

a.  may attend and speak at Executive Board, general membership, committee, and other meetings of the Association;
b.  may vote at all general membership meetings and in all mail-email ballots undertaken by the Association; and
c.  are eligible for all elected and appointed offices of the Association.

Interested individuals who do not meet the membership qualifications outlined above may become associate members upon payment of dues.  Such associates may participate in all aspects of the Association except voting and holding office.

Article IV: Dues

Dues for the next academic year are recommended by the Executive Board and are approved by the members at the spring general membership meeting as part of the annual budget presentation.

The membership dues of new members who join MASA after May 31 will be waived until the following academic year.  Upon retirement from the university, members will receive an offer to continue with MASA as an emeritus member for a one-time fee.

MASA, together with the Academic Staff Professionals Representation Organization (ASPRO), will offer concurrent emeritus membership in both organizations for the single fee. Emeritus members of MASA have the option to decline the offer of ASPRO membership.

Article V: Officers – The officers named below shall all be members of the Executive Board.

President
The President shall be the chief executive officer of the Association.  The President shall chair general membership and Executive Board meetings and shall be responsible for the coordination of the efforts of the various committees of the Association.

The term of office is one year from July 1 – June 30.

President-Elect
The President-Elect shall be the officer primarily responsible for the programs offered by the Association.  The President-Elect shall take responsibility for meeting arrangements for all programs and general membership meetings.

The term of office is one year from July 1 – June 30.

Past President
The Past-President shall chair the Nominating Committee and verify election results.

The term of office is one year from July 1 – June 30.

Secretary
The Secretary shall record and prepare the minutes of all general membership and Executive Board meetings.  These minutes will be distributed to all members of the Executive Board.

The Secretary shall conduct the annual elections.

The Secretary shall serve a two-year term elected in an alternate year from the Treasurer/Membership Coordinator.

The term of office is two years from July 1 – June 30.

Treasurer/Membership Coordinator
The Treasurer shall collect dues, maintain records of receipts and reimbursements, and the official financial and membership records of the Association.  The Treasurer/Membership Coordinator shall provide the initial draft of the proposed annual budget to the Executive Board for eventual submission to the general membership at the spring meeting.

The Treasurer/Membership Coordinator shall serve a two-year term, elected in an alternate year from the Secretary.

The term of office is two years from July 1 – June 30.

Article VI: Executive Board

Composition
The voting members of the Executive Board shall consist of the officers named in Article V above.  The President may ask additional members to join discussions of the Board.  (See Article VII).

Duties and Responsibilities
The Executive Board is responsible for conducting the affairs of the Association.  It is charged with implementing the decisions of the membership and with preparing the agenda for each general membership meeting.  In the absence of specific membership decisions, it has the power to make policy decisions.

The Board shall communicate with the members and make the interests of the members of the Association known to the Academic Staff Executive Committee.

The Board confirms the appointment of committee chairpersons, upon nomination by the President, and of committee members, upon nomination by the committee chairs.

Four (4) members of the Executive Board shall constitute a quorum to conduct official business.

Article VII: Special Assignments and Committees

Special Assignments

  1. Newsletter – An important component for communication with the membership is the newsletter.  A volunteer for compiling and editing the newsletter will be sought.
  2. Website – MASA will have enhanced communication with an effective website.  The Board will appoint a member to maintain the site.
  3. Recruitment Coordinator – While the Treasurer/Membership Coordinator is responsible for maintaining and updating membership records, the Recruitment Coordinator provides leadership for developing strategies to attain new (and renew existing) members.

Advisory Committee
MASA presidents have found it helpful to invite MASA members to supplement the Executive Board during planning discussions.  Members performing the special assignments listed above are among those included in such discussions.

Decision-making authority remains as outlined in other sections of these by-laws.

Article VIII: Election of Officers

The President-Elect, Secretary, and Treasurer/Membership Coordinator shall be elected by a simple majority of those voting.  Candidate(s) for President-Elect will be on the ballot each year; candidate(s) for Secretary will be on the ballot in odd-numbered years, candidate(s) for Treasurer/Membership Coordinator in even-numbered years.

Nominations from the floor at the spring membership meeting will be accepted if the person is present and willing to accept the nomination.

Nominees must have agreed to serve before their names are placed on the ballot.

Voting, which may be in an electronic format, will be conducted within two weeks after the spring membership meeting.  Ballots must be returned within two weeks after being posted.

New officers shall assume their responsibilities on July 1.

Vacancies shall ordinarily be filled by presidential appointment, subject to the approval of the Executive Board.  Appointees shall serve until the next election.

A special election may be called at the discretion of the Executive Board to fill vacant elective positions.

Article IX: General Membership Meetings

  1. There will be a minimum of two general meetings each year.  The first general meeting will be the Fall Breakfast to happen early in the fall semester.  The second general meeting will be the Spring Luncheon, usually in late April or May, which will be the annual meeting of the association.  Members will be notified in writing or via email at least fifteen days prior to the meeting.
  2. Topics not appearing on the agenda may be discussed at the meeting but will be referred to the Executive Board or the next membership meeting for any action required.
  3. A simple majority of those present is needed to pass any motion.

Article X: Amendments

  1. Any member may propose an amendment to the by-laws.  All proposed amendments must be submitted in writing to the Executive Board.
  2. The President shall appoint a By-Laws Committee to consider the proposed amendment(s) and make recommendations to the Executive Board.
  3. The membership shall be notified in writing of any proposed amendment(s), the opinions of the By-Laws Committee, and of the Executive Board, regarding those proposed amendment(s) and the date of the general membership meeting at which the proposed amendment(s) shall be discussed.
  4. A simple majority of those present is needed to pass any proposed amendment.